CLM-2025-002: Records Missing or Withheld Despite Formal Requests¶
Claim: Key administrative records appear to be missing, incomplete, or withheld despite formal requests.
Type: Procedural Fact
Status: Approved
Evidence Summary¶
This claim documents the factual state of records requests and responses. It uses "appear to be" language because final determinations on TPIA/FERPA compliance are pending.
Primary Evidence¶
| Document | Date | Relevance |
|---|---|---|
| DOC-20251006-001 | 2025-10-06 | Preservation notice served |
| DOC-20251002-001 | 2025-10-02 | Initial TPIA request |
| DOC-20251007-002 | 2025-10-07 | Deficiency notice |
| DOC-20251009-003 | 2025-10-09 | AG referral |
Documented Timeline¶
- Multiple TPIA requests filed beginning October 2, 2025
- Preservation notice served October 6, 2025
- Deficiency notice sent October 7, 2025 regarding non-acknowledgment
- Matter referred to Texas AG October 9, 2025
- Cost estimates contested (Thread 33)
- Supplemental cost complaint filed November 26, 2025 (Thread 35)
- FERPA complaint filed with DOE December 19, 2025 (Thread 38)
Unknowns / Pending¶
- Complete response to TPIA requests
- AG ruling on TPIA compliance
- DOE response to FERPA complaint
Alternative Explanations¶
- Large records requests may legitimately take time to process
- Some records may require attorney review before release
- Records containing third-party information may require redaction
- Clarification requests may be needed before responding
- Public records offices may face staffing limitations
As of: 2025-12-21
Approved by: Kevin Bass
Notes: Grandfathered existing published content from Record vs. Reality page. No substantive change.