CLM-2025-004: Preservation Notice Non-Acknowledgment¶
Claim: Despite timely service of a comprehensive preservation notice, no formal acknowledgment was received until challenged.
Type: Procedural Fact
Status: Approved
Evidence Summary¶
This claim documents the factual sequence of preservation notice service and response. It is classified as a procedural fact because it describes what happened without interpreting intent.
Primary Evidence¶
| Document | Date | Relevance |
|---|---|---|
| DOC-20251006-001 | 2025-10-06 | Preservation notice served |
| DOC-20251007-002 | 2025-10-07 | Deficiency notice regarding non-acknowledgment |
| Thread 24 | 2025-10-20 | Subsequent correspondence addressing preservation |
Documented Timeline¶
- Preservation notice served October 6, 2025 via certified mail and email
- No acknowledgment received by stated deadline
- Deficiency notice sent October 7, 2025
- Matter eventually addressed in subsequent correspondence
Unknowns / Pending¶
- Internal handling records
Alternative Explanations¶
- Initial silence may reflect internal routing rather than non-receipt
- Legal counsel may have needed time to review before responding
- The institution may not have a policy requiring immediate acknowledgment
- The record shows the matter was ultimately addressed
As of: 2025-12-21
Approved by: Kevin Bass
Notes: Grandfathered existing published content from Record vs. Reality page. No substantive change.