TPIA Request — Transcript/Title IV Records (02/01/2024–present)¶

Subject: TPIA Request – Transcript/Title IV-Related Records (February
1, 2024 – October 2, 2025)

Public Information Officer,

Attached is my TPIA request seeking policy/process and case-level
records related to transcript issuance and Title IV obligations.
Electronic delivery and rolling production requested.

Fee cap/waiver: If costs exceed $100, please provide an itemized
estimate beforehand; I request waiver/reduction under § 552.267.

Thank you.

Kevin Bass PhD MS
Phone: [REDACTED – HOME-PHONE]

Good Afternoon,

Texas Tech University System (TTUS) is in receipt of your Texas Public Information Act request attached/below.  However, TTUS seeks to discuss with you how the scope of your request might be narrowed and/or clarified pursuant to Texas Government Code § 552.222(b).  TTUS requests that you narrow or clarify the scope of your request as follows:


  1.  Your requests for all “Audit logs, system notes, and tasking entries documenting transcript processing or hold removal decisions,” “Student Business Services/Bursar ledger entries and adjustments” and “Enrollment reporting records” are broad and could encompass a vast number of records from multiple administrative systems and students. This process could result in significant costs to you. In order for us to identify and locate potentially responsive information, we ask that you please clarify your request by identifying the specific document(s) you are seeking or limit this request to records and decisions related to you.
  2.  Further, your request for all internal communications between four separate administrative units, plus the extraction of system-level audit logs and full financial ledger details, involves multiple complex information systems, the process to locate and compile these records may be extensive and could result in significant costs to you.
  3.  Please consider narrowing the scope of your request to reduce these potential costs. For example, you could limit your request by doing the following:

  *   Specify Communications: Limit your request for communications to one or two custodians concerning your account status.
  *   Request Final Documents: Instead of all “Audit logs, system notes, and tasking entries documenting transcript processing or hold removal decisions,” “Student Business Services/Bursar ledger entries and adjustments” and “Enrollment reporting records”, you could request the official notice of the financial hold placed on your account.
  *   Limit the Timeframe for documents and logs.

  1.  Additionally, because your request seems to include your student records, we require additional information to verify your identity. As such, please provide us with the following:

  *   A copy of your driver’s license or other government issued photo ID.

Please simply respond to this request and let us know if you are willing to narrow/clarify the scope of your request in the manner suggested or in some other manner.  Please note that we may be required to send some information to the Texas Attorney General for review prior to release.  That process could take 2-3 months.  TTUS is required to inform you that if you do not respond to this request for narrowing/clarification within 61 days from the date of this request, your request will be considered withdrawn.

Sincerely,
Brontë C. Staugaard
Assistant General Counsel
Texas Tech University System
(806) 742-2155

This communication, including any attachments, originates from an Attorney and may contain confidential information and is intended only for the individual or entity to whom it is addressed. Any review, dissemination, or copying of this communication by anyone other than the intended recipient is strictly prohibited. If you are not the intended recipient, please contact the sender by reply e-mail, delete and destroy all copies of the original message.

[cid:image001.png@01DC3E7B.DCD6B3B0]





-----Original Message-----

From: Kevin Bass <kbassphiladelphia@gmail.com<mailto:kbassphiladelphia@gmail.com>>

Sent: Thursday, October 2, 2025 5:31 PM

To: Public Info <publicinfo@ttu.edu<mailto:publicinfo@ttu.edu>>

Cc: Bentley, Eric <Eric.Bentley@ttu.edu<mailto:Eric.Bentley@ttu.edu>>; Wall, Ronny <Ronny.Wall@ttu.edu<mailto:Ronny.Wall@ttu.edu>>

Subject: TPIA Request — Transcript/Title IV Records (02/01/2024–present)



[You don't often get email from kbassphiladelphia@gmail.com<mailto:kbassphiladelphia@gmail.com>. Learn why this is important at https://aka.ms/LearnAboutSenderIdentification ]



This email originated outside TTU. Please exercise caution<https://askit.ttu.edu/phishing>!





Subject: TPIA Request – Transcript/Title IV-Related Records (February 1, 2024 – October 2, 2025)



Public Information Officer,



Attached is my TPIA request seeking policy/process and case-level records related to transcript issuance and Title IV obligations.

Electronic delivery and rolling production requested.



Fee cap/waiver: If costs exceed $100, please provide an itemized estimate beforehand; I request waiver/reduction under § 552.267.



Thank you.



Kevin Bass PhD MS

Phone: [REDACTED – HOME-PHONE]

Hello—thanks for your 10/17 note. To move quickly and keep costs low, I
clarify:

Scope (my records only):
final notices/decisions placing or clearing any transcript hold; Registrar
↔ Financial Aid emails about my transcript/holds; and the final SIS
entry/screen or export actually relied on for the decision (not a full
audit log).

Where: email only for communications (Registrar office account +
FinancialAid office account + any of the five named custodians where they
were sender/recipient); PDFs/exports for the final notices/decisions/SIS
“final” screen or letter.

Dates: 2/1/2024 → present.

Segregate‑and‑release: please release non‑exempt portions immediately on a
rolling basis.

Format: native email (.eml/.pst) w/ full headers/attachments; PDFs/exports
for finals; electronic delivery only. If volume is heavy, a quick
headers/index export first (existing export) is fine, then staged content.

Schedule: if you cannot produce within 10 business days, please send the
required written date/time for the first batch and the staged production
schedule you’re using.

Existing artifacts (existing only):
– content‑search job details (Purview/Exchange: job ID, query string,
date/time run, targeted mailboxes, export report/item counts),
– any export receipts/checksums,
– the search‑definition snapshot used (mailbox list, date filters),
– any custodian hold/acknowledgment emails already issued,
– message‑trace/transport‑rule hits for my address/keywords (to reveal
functional/shared mailboxes touched),
– the ticket/queue record (ID + timestamps) and any production schedule
already drafted.

Policy finals: if the decision letters reference a policy, please include
the final policy in force at that time (PDF, finals only).

Privacy: I exclude other students’ info and accept redactions.

Costs: proceed Phase‑1 up to $40; before exceeding, send a refreshed
itemized estimate. Delivery is electronic only.

Receipt & deadlines: Sent Mon Oct 20, 2025 at 8:00 AM CT—please confirm you
treat Oct 20 as the receipt date. Based on that: Day‑10 = Mon Nov 3, 2025;
Day‑15 = Mon Nov 10, 2025.
If you consider Oct 20 a non‑business day or are suspending under a
catastrophe notice, please attach that designation/notice so I can adjust.
I’m happy to further narrow after a quick hit‑count/index.

Kevin Bass PhD MS
Phone: *[REDACTED – HOME-PHONE]*


On Fri, Oct 17, 2025 at 5:01 PM Staugaard, Bronte <Bronte.Staugaard@ttu.edu>
wrote:

> Good Afternoon,
>
>
>
> Texas Tech University System (TTUS) is in receipt of your Texas Public
> Information Act request attached/below.  However, TTUS seeks to discuss
> with you how the scope of your request might be narrowed and/or clarified
> pursuant to Texas Government Code § 552.222(b).  TTUS requests that you
> narrow or clarify the scope of your request as follows:
>
>
>
>    1. Your requests for all “Audit logs, system notes, and tasking
>    entries documenting transcript processing or hold removal decisions,”
>    “Student Business Services/Bursar ledger entries and adjustments” and
>    “Enrollment reporting records” are broad and could encompass a vast number
>    of records from multiple administrative systems and students. This process
>    could result in significant costs to you. In order for us to identify and
>    locate potentially responsive information, we ask that you please clarify
>    your request by identifying the specific document(s) you are seeking or
>    limit this request to records and decisions related to you.
>    2. Further, your request for all internal communications between four
>    separate administrative units, plus the extraction of system-level audit
>    logs and full financial ledger details, involves multiple complex
>    information systems, the process to locate and compile these records may be
>    extensive and could result in significant costs to you.
>    3. Please consider narrowing the scope of your request to reduce these
>    potential costs. For example, you could limit your request by doing the
>    following:
>
>
>    - Specify Communications: Limit your request for communications to one
>    or two custodians concerning your account status.
>    - Request Final Documents: Instead of all “Audit logs, system notes,
>    and tasking entries documenting transcript processing or hold removal
>    decisions,” “Student Business Services/Bursar ledger entries and
>    adjustments” and “Enrollment reporting records”, you could request the
>    official notice of the financial hold placed on your account.
>    - Limit the Timeframe for documents and logs.
>
>
>    4. Additionally, because your request seems to include your student
>    records, we require additional information to verify your identity. As
>    such, please provide us with the following:
>
>
>    - A copy of your driver’s license or other government issued photo ID.
>
>
>
> Please simply respond to this request and let us know if you are willing
> to narrow/clarify the scope of your request in the manner suggested or in
> some other manner.  Please note that we may be required to send some
> information to the Texas Attorney General for review prior to release.
> That process could take 2-3 months.  *TTUS is required to inform you that
> if you do not respond to this request for narrowing/clarification within 61
> days from the date of this request, your request will be considered
> withdrawn.*
>
>
>
> Sincerely,
>
> Brontë C. Staugaard
>
> Assistant General Counsel
>
> Texas Tech University System
>
> (806) 742-2155
>
>
>
> This communication, including any attachments, originates from an Attorney
> and may contain confidential information and is intended only for the
> individual or entity to whom it is addressed. Any review, dissemination, or
> copying of this communication by anyone other than the intended recipient
> is strictly prohibited. If you are not the intended recipient, please
> contact the sender by reply e-mail, delete and destroy all copies of the
> original message.
>
>
>
>
>
>
>
> -----Original Message-----
>
> From: Kevin Bass <kbassphiladelphia@gmail.com>
>
> Sent: Thursday, October 2, 2025 5:31 PM
>
> To: Public Info <publicinfo@ttu.edu>
>
> Cc: Bentley, Eric <Eric.Bentley@ttu.edu>; Wall, Ronny <Ronny.Wall@ttu.edu>
>
> Subject: TPIA Request — Transcript/Title IV Records (02/01/2024–present)
>
>
>
> [You don't often get email from kbassphiladelphia@gmail.com. Learn why
> this is important at https://aka.ms/LearnAboutSenderIdentification ]
>
>
>
> This email originated outside TTU. Please exercise caution<
> https://askit.ttu.edu/phishing>!
>
>
>
>
>
> Subject: TPIA Request – Transcript/Title IV-Related Records (February 1,
> 2024 – October 2, 2025)
>
>
>
> Public Information Officer,
>
>
>
> Attached is my TPIA request seeking policy/process and case-level records
> related to transcript issuance and Title IV obligations.
>
> Electronic delivery and rolling production requested.
>
>
>
> Fee cap/waiver: If costs exceed $100, please provide an itemized estimate
> beforehand; I request waiver/reduction under § 552.267.
>
>
>
> Thank you.
>
>
>
> Kevin Bass PhD MS
>
> Phone: [REDACTED – HOME-PHONE]
>

Following my 10/20 clarification on this request, please advise whether you
will request an Attorney General ruling on any portion.

If yes: please copy me on your Day-10 notice and provide the AG control
number when assigned so I can submit §552.304 requestor comments.

If no: please confirm anticipated production timing and a date/time for
Batch 1 and proceed with rolling release as records are ready.

For any redactions/withholdings, please cite the specific Gov’t Code
sections, produce all reasonably segregable portions, and identify the
basis for each redaction. For electronic records, please produce in native
format (or searchable PDF) with available metadata. If estimated charges
exceed $40, please send the itemized cost estimate and advise if a deposit
is required. Please confirm receipt.

Kevin Bass PhD MS
Phone: *[REDACTED – HOME-PHONE]*


On Mon, Oct 20, 2025 at 8:00 AM Kevin Bass <kbassphiladelphia@gmail.com>
wrote:

> Hello—thanks for your 10/17 note. To move quickly and keep costs low, I
> clarify:
>
> Scope (my records only):
> final notices/decisions placing or clearing any transcript hold; Registrar
> ↔ Financial Aid emails about my transcript/holds; and the final SIS
> entry/screen or export actually relied on for the decision (not a full
> audit log).
>
> Where: email only for communications (Registrar office account +
> FinancialAid office account + any of the five named custodians where they
> were sender/recipient); PDFs/exports for the final notices/decisions/SIS
> “final” screen or letter.
>
> Dates: 2/1/2024 → present.
>
> Segregate‑and‑release: please release non‑exempt portions immediately on a
> rolling basis.
>
> Format: native email (.eml/.pst) w/ full headers/attachments; PDFs/exports
> for finals; electronic delivery only. If volume is heavy, a quick
> headers/index export first (existing export) is fine, then staged content.
>
> Schedule: if you cannot produce within 10 business days, please send the
> required written date/time for the first batch and the staged production
> schedule you’re using.
>
> Existing artifacts (existing only):
> – content‑search job details (Purview/Exchange: job ID, query string,
> date/time run, targeted mailboxes, export report/item counts),
> – any export receipts/checksums,
> – the search‑definition snapshot used (mailbox list, date filters),
> – any custodian hold/acknowledgment emails already issued,
> – message‑trace/transport‑rule hits for my address/keywords (to reveal
> functional/shared mailboxes touched),
> – the ticket/queue record (ID + timestamps) and any production schedule
> already drafted.
>
> Policy finals: if the decision letters reference a policy, please include
> the final policy in force at that time (PDF, finals only).
>
> Privacy: I exclude other students’ info and accept redactions.
>
> Costs: proceed Phase‑1 up to $40; before exceeding, send a refreshed
> itemized estimate. Delivery is electronic only.
>
> Receipt & deadlines: Sent Mon Oct 20, 2025 at 8:00 AM CT—please confirm
> you treat Oct 20 as the receipt date. Based on that: Day‑10 = Mon Nov 3,
> 2025; Day‑15 = Mon Nov 10, 2025.
> If you consider Oct 20 a non‑business day or are suspending under a
> catastrophe notice, please attach that designation/notice so I can adjust.
> I’m happy to further narrow after a quick hit‑count/index.
>
> Kevin Bass PhD MS
> Phone: *[REDACTED – HOME-PHONE]*
>
>
> On Fri, Oct 17, 2025 at 5:01 PM Staugaard, Bronte <
> Bronte.Staugaard@ttu.edu> wrote:
>
>> Good Afternoon,
>>
>>
>>
>> Texas Tech University System (TTUS) is in receipt of your Texas Public
>> Information Act request attached/below.  However, TTUS seeks to discuss
>> with you how the scope of your request might be narrowed and/or clarified
>> pursuant to Texas Government Code § 552.222(b).  TTUS requests that you
>> narrow or clarify the scope of your request as follows:
>>
>>
>>
>>    1. Your requests for all “Audit logs, system notes, and tasking
>>    entries documenting transcript processing or hold removal decisions,”
>>    “Student Business Services/Bursar ledger entries and adjustments” and
>>    “Enrollment reporting records” are broad and could encompass a vast number
>>    of records from multiple administrative systems and students. This process
>>    could result in significant costs to you. In order for us to identify and
>>    locate potentially responsive information, we ask that you please clarify
>>    your request by identifying the specific document(s) you are seeking or
>>    limit this request to records and decisions related to you.
>>    2. Further, your request for all internal communications between four
>>    separate administrative units, plus the extraction of system-level audit
>>    logs and full financial ledger details, involves multiple complex
>>    information systems, the process to locate and compile these records may be
>>    extensive and could result in significant costs to you.
>>    3. Please consider narrowing the scope of your request to reduce
>>    these potential costs. For example, you could limit your request by doing
>>    the following:
>>
>>
>>    - Specify Communications: Limit your request for communications to
>>    one or two custodians concerning your account status.
>>    - Request Final Documents: Instead of all “Audit logs, system notes,
>>    and tasking entries documenting transcript processing or hold removal
>>    decisions,” “Student Business Services/Bursar ledger entries and
>>    adjustments” and “Enrollment reporting records”, you could request the
>>    official notice of the financial hold placed on your account.
>>    - Limit the Timeframe for documents and logs.
>>
>>
>>    4. Additionally, because your request seems to include your student
>>    records, we require additional information to verify your identity. As
>>    such, please provide us with the following:
>>
>>
>>    - A copy of your driver’s license or other government issued photo ID.
>>
>>
>>
>> Please simply respond to this request and let us know if you are willing
>> to narrow/clarify the scope of your request in the manner suggested or in
>> some other manner.  Please note that we may be required to send some
>> information to the Texas Attorney General for review prior to release.
>> That process could take 2-3 months.  *TTUS is required to inform you
>> that if you do not respond to this request for narrowing/clarification
>> within 61 days from the date of this request, your request will be
>> considered withdrawn.*
>>
>>
>>
>> Sincerely,
>>
>> Brontë C. Staugaard
>>
>> Assistant General Counsel
>>
>> Texas Tech University System
>>
>> (806) 742-2155
>>
>>
>>
>> This communication, including any attachments, originates from an
>> Attorney and may contain confidential information and is intended only for
>> the individual or entity to whom it is addressed. Any review,
>> dissemination, or copying of this communication by anyone other than the
>> intended recipient is strictly prohibited. If you are not the intended
>> recipient, please contact the sender by reply e-mail, delete and destroy
>> all copies of the original message.
>>
>>
>>
>>
>>
>>
>>
>> -----Original Message-----
>>
>> From: Kevin Bass <kbassphiladelphia@gmail.com>
>>
>> Sent: Thursday, October 2, 2025 5:31 PM
>>
>> To: Public Info <publicinfo@ttu.edu>
>>
>> Cc: Bentley, Eric <Eric.Bentley@ttu.edu>; Wall, Ronny <Ronny.Wall@ttu.edu
>> >
>>
>> Subject: TPIA Request — Transcript/Title IV Records (02/01/2024–present)
>>
>>
>>
>> [You don't often get email from kbassphiladelphia@gmail.com. Learn why
>> this is important at https://aka.ms/LearnAboutSenderIdentification ]
>>
>>
>>
>> This email originated outside TTU. Please exercise caution<
>> https://askit.ttu.edu/phishing>!
>>
>>
>>
>>
>>
>> Subject: TPIA Request – Transcript/Title IV-Related Records (February 1,
>> 2024 – October 2, 2025)
>>
>>
>>
>> Public Information Officer,
>>
>>
>>
>> Attached is my TPIA request seeking policy/process and case-level records
>> related to transcript issuance and Title IV obligations.
>>
>> Electronic delivery and rolling production requested.
>>
>>
>>
>> Fee cap/waiver: If costs exceed $100, please provide an itemized estimate
>> beforehand; I request waiver/reduction under § 552.267.
>>
>>
>>
>> Thank you.
>>
>>
>>
>> Kevin Bass PhD MS
>>
>> Phone: [REDACTED – HOME-PHONE]
>>
>